The stage is set, the lights are low, everyone is all dressed up and you know its time for the highlight of the event. Its time for the entertainment!
A sharp dressed man walks on stage and your event is officially a hit. All of the hard work has paid off.
It just does not seem possible! So easy to book it, So professional, not like any other entertainer you have ever worked with!
You know exactly how hard it is to find entertainment or your events! especially entertainment that is Fun, Full of laughter and guaranteed not to offend any guests!
Are you to the point where you think that kind of entertainer doesn’t exist?
Meet a different kind of entertainer Jesse Lewis,
The Motivational Comedy Hypnotist.
All of your concerns will be blown away because when you work with Jesse
Amazing audience participation that creates fantastic memories for your guests.
An environment that is safe, clean, and fun so you have no worries that your guests will find the material inappropriate.
Custom designed unforgettable memories for your audience so they will be talking about YOUR event for a long time!
Your audience will be at the edge of their seat participating during your event fully engaged and fully present.
It’s your time to have Safe, Clean, Fun entertainment with years of experience! Realize the possibilities of your event with
So you have been given the responsibility of planning your organizations event. Working to provide satisfying company activities is becoming more difficult with tighter budgets and a more diversified work force. It is becoming more and more important to cut costs while still providing a greater variety of events and entertainment that appeal to the interests of all without offending anyone.
This page will help you to plan a terrific event even while on a tight budget! Every penny saved is important and can be stretched to incorporate into a more satisfying event for your group! Your successful corporate event is one that will be talked about with enthusiasm and hopefully – be remembered for years!
Let’s begin to see how you can cut costs and still coordinate a terrific program that will get raves from both your executives and staff!
Determining you Events Objective is where we begin!
Corporate events have come a long way since the days when the term brought to mind a company cocktail party and not much more. Today, many companies strive to integrate their events into the marketing plan or goals so that it contributes to overall corporate objectives. A Corporate event can now be an occasion that is designed to communicate critical organizational messages and themes in a entertaining way to staff or possible customers.Event themes can be designed to celebrate, motivate, excite, and rally the company employees or even to get customers excited for new products and services being offered. So your first consideration should be to determine your events objective! You must determine your objective or goals before you begin planning your event!
Ask what does your company want to achieve at this Event? Do you want to show employee appreciation? Develop a team attitude? Is it the annual company holiday party? How do you want the guests to feel following your events? Are you trying to motivate? Educate? Instill pride? Are you celebrating corporate milestones? It is strictly a social function? Will there be food? Will there be alcohol?
Now that you have your companies event objective/goal in mind it is time to budget.
Determining your Event Possibilities- Budgeting
Preparing a budget for your event is critical for your successful outcome. You may be provided with a budget or perhaps your company would like to see its options first, then make a commitment. In either case you must begin with an approximate figure. That will dictate your current options and later you can refine your specific budget as you determine your specific expenses.
Answer the following questions:
Now divide your budget by the number of individuals attending to determine your per person cost. Typically the per person cost for events is between $65.00 and $650.00 depending on the goals of the event. Your budget will dictate whether your event is on site, offers door prizes,entertainment,a meal,cocktail,awards,etc. For right now determine the approximate total budget for your event and break it down to its per person amount. As your planning continues you will have firm budget numbers to rely on.
Your guests Satisfaction- Event Scheduling
You know your company objectives, now it is time to determine your guest’s desires. What would you guests enjoy? Brainstorm or perhaps even survey your employees. Would your group enjoy receiving recognition awards? Would they like to win prizes or enjoy live entertainment that will have them laughing and applauding?
Your event has limitless possibilities it could be a theme night, a step back into the 1920’s the 1950’s, even the 1970’s. You could stage a Broadway musical, a murder mystery, or a safari. Think futuristic, historical, or Wild West. Perhaps your guests would enjoy personal close up entertainment like a magician. Consider having someone analyze your guests handwriting and describe their personality. Would your guests enjoy sit down meal or a buffet? What about an ice sculpture? A palm reader? Cocktails? Ice skating? Casino game? Velcro wall? Let your imagination run wild, confined only by what is appropriate for your company and the HR department. Remember, you want to provide an event your guests will want to attend so you draw maximum attendance and fun while achieving your company objectives.
Selecting your Event Site
If your event is on site then you need to consider the decor of your room and how you will decorate for it.
If your event is to be off site then begin to compile a list of possible venues. After compiling a list of venues, you should request the sales department of each property to send a Request for Proposal (RFP) outlining the requirements of your Event. The RFP can include such information as the preferred dates for you event it is best to give a couple different possibilities, the number and type of sleeping rooms you require if any, the range of acceptable room rates, food and beverage requirements, a tentative agenda, and the amount and type of meeting space needed.
This information will help the hotel/venue decide whether it is able to cost your function according to your specifications. Be as specific as you can with regards to your budget. These individuals know what they can provide and how to cut costs to maximize your budget for your guests.
Based on the hotels responses your RFP, narrow down the field and arrange to inspect the hotel or hotels you’re considering. Things to consider during a site inspection: overall appearance of to hotel and its guest rooms, lobby, and meeting space; proximity to the airport and availability of shuttle services; attitude of the service staff; whether rooms have obstructions, such as pillars or overhangs that interfere with presentations and accessibility for people with disabilities.
If you cannot inspect the site in person, a detailed questionnaire will suffice. Also, many hotels have web sites that include layouts of their meeting space. A good venue is essential for a good event.
The earlier you book your venue/site the more options you will have. After determining whom will best serve you, negotiate a written contract that outlines everything! The guest room commitment, room rate, complimentary accommodations, reservation and deposit procedures, method of payment, banquet space, food services f applicable, and cancellation policy.
Creating An Entertainment Schedule
Entertainment is very important to most corporate events especially holiday parties and staff appreciation events. Entertainment can provide a group experience that will later be talked about and remembered fondly for years.
Ask yourself, what type of entertainment would your group enjoy?
Would they like to:
When booking an entertainer you should look for someone who:
As soon as you have determined your corporate events suitable entertainment, confirm your agreement in writing. Make sure everything is spelled out: venue date,time,length,what they are providing etc. Any professional entertainer will have contracts or performance agreements as well as materials for you to help plan a better experience for your guests.
A word of warning: Often when you hire a professional entertainer they will have had 1000’s of shows under their belt. Use that experience to make your event better. If they advise against certain things like having a show going on during a meal there is a reason. Entertainment does not come cheap and it is important for you to use the resources you have to make the event great.
Some entertainers provide production like sound equipment and lights and other entertainers do not. Make sure you are aware of your entertainers needs and what you need to provide. Often this is found in the entertainers contract or performance rider.
Once again, the earlier you plan the more options you will have available. Entertainment and venue agreements should be your initial priorities for successful program.
Outline your Event Schedule
Refine your schedule of events. Determine your specific times. Will there be a social hour? Will there be a meal served? Banquet style or sit down? Cocktails? Type of entertainment? Which entertainers? Awards ceremony? Prizes? Music? Dancing?
Determine your specific events programs remembering that your program may not stay on schedule so allow extra time for each phase of your event. Schedule the vendors that you have agreements with at the appropriate time to make your event a success.
Establish your schedule and begin to fill in the specifics with regards to what your budget allows. You will be sharing this schedule with your event’s venue, convention or catering manager.
Venue: Food and Beverage Schedule
After the venue contract is signed, your meeting file will be turned over to the property’s convention or catering services manager. Think of this person as your in-house meeting planner; the person who, from now until your program ends, will coordinate all your needs and serves as a liaison between you and other departments within the property.
Leading up to the meeting, you will be confronted with countless details. Among the possible details.
Standing Room Only – Maximizing Your Attendance
It is now time to begin promoting your event to your employees. If nobody attends, all your work and your companies objectives go unsatisfied! Earlier you determine what your guests would enjoy, now it is time to get the word out and let everyone know they will have a terrific time.
If you are providing a themed event, let them know! If you are having elegant dinner, get the word out! If you are having a celebrity entertainer, publicize it, your employees or customers will line up for your event! If you are giving away prizes, tell them what kind. Let them know what to wear. Are children invited? Where should your guests park? If the site is familiar to the guests, a map with directions should be drafted. this is the largest mistake we see event planners make. Not letting people know an event is happening or just putting one memo out about it. That is not good enough as a planner you have to promote. At a minimum we suggest weekly reminders for at least a month for any event. If it is a public event like a customer appreciation event we suggest at least 1 form of new marketing each day talking about the event. things like posters, emails, social media posts or other event information are great pieces of content to put out.
Utilize every aspect of your event schedule to maximize your attendance! Get your employees or customers excited! Otherwise, the audience, whether employees with their guests, or customers you are appreciating will regard it as just another occasion they’re obliged to attend. Using these techniques you will not have a problem. You will have a large attendance that is excited for your terrific program!
Delegating- A Necessity
In order to make your company event a success you will need enlist the aid of many individuals. You will need assistance prior, during and following your program. Draft a task list that lists every job and its time frame. Delegate these tasks to committees or individuals. Plan for every detail and communicate your needed to all committees, support staff and vendors. If you have any questions, needs or concerns now is the time to take care of them. it is best not to get caught off guard with a some missed details!
Now s the time! Your Event Success… The Big Day!
Your day has arrived and all your effort will soon be realized! Rely on your support staff and committees. You as the director of the event should keep your schedule clear so you can deal with any last minute situations that may occur. Murphy’s Law will always try to catch you unprepared, however, you will be ready to head off any problems and present a terrific Corporate Event! remember most emergencies can be worked out by staying calm and using teamwork.
As you are seeing your event come to fruition, you can take pleasure in the fact that your work place or customer experience will be enhanced, your employees feel appreciated, and you are contributing to the overall success of your company and in turn yourself!
If by chance you are looking for a great option for that corporate entertainment Jesse Lewis Comedy Hypnotist offers corporate event friendly entertainment options all over Canada!
Congratulations on a job well done!