How To Hire An Entertainer

Jesse Lewis

Hiring an entertainer for your function can be a daunting task. These seven tips will help you find the best entertainer that is suitable for your event.

The most important point to keep in your mind is that the success of your entertainment will be directly attributed to the match between your audience and the quality of your entertainer. 

Use the following tips to systematically secure quality entertainment that will match your audience.

  1. Determine the Needs of Your Audience.

Entertainment can add a lot to your event. It can help your guests relax and enjoy themselves. In addition, providing entertainment can help you make your message and objectives of the event be heard. When booking your entertainment you should consider if you need a goal or message for the event that you want your guests to take home. Or perhaps the function is to show appreciation for exceptional performance and profits. Maybe it is to discuss the state of your industry or focus on a specific objective for the coming quarter. 

Determine if your needs are to purely entertain or to support a message. A good entertainer will be able to customize their program to fit your message. 

  1. Maximize Your Time And Determine Your Budget And Date 

What you budget for entertainment for your event is going to depend on your overall budget for the event. Know how much (at least approximately) you can allow for entertainment and know the date of the event (at least the approximate date) before gathering information. 

This will save you a great deal of time from having to review and consider entertainers that are out of your budget and entertainers that are way below your budget (i.e. Lesser quality) and entertainers that are already booked up. 

  1. Identify The Type Of Entertainment That Would Be Most Valuable to Achieve Your Needs.

Uniqueness and corporate content should always be your priorities with any type of entertainment that you consider. There are many different types of entertainment available. Would you like entertainment that is unobtrusive such as handwriting analysis, or would you prefer an after-dinner Stage Show? Depending On your message and needs of your audience, decide what form of entertainment is going to work best for your group. 

  1. Finding Your Entertainer

Meeting Planning Companies in entertainment agencies are excellent resources for finding entertainers. In addition entertainers can be found online and you can also get referrals from colleagues or associations in which you may be a member.

5. Your Initial Contact With Your Perspective Entertainer

A professional Entertainer will ask you about your needs and goals and the needs of the audience for the event in just a few minutes. They will let you know if they feel their services would be beneficial for your event. Be cautious with the Entertainer that does not have any interest in determining your objectives or just want to send you a promotional material without first determining your objectives not every Entertainer is right for every event.

A professional Entertainer will not waste your time considering their Services if they are not right for your event. Professional entertainers will turn down many programs because they know more than anyone else what type of events they are best suited for.  They Won’t risk their reputation and  perform an unsuccessful event just for a paycheck.

 An Amateur Entertainer will not have the experience to explore your needs or the experience to determine whether they can successfully assist you. They will accept any thing that comes their way with no regard for the consequences.

After briefly discussing your event and if you both feel there’s a possibility that there’s a match between the Entertainer and the event you are planning the Entertainer should send out  a full quote.

6. Selecting Your Entertainer

Some things to consider when hiring an Entertainer

  •  Did they include testimonial videos from previous clients on their website? Https://
  •  Are they easy to get ahold of returning your emails if they aren’t in office in a reasonable amount of time 
  • Do they conduct themselves in a professional manner
  • Are  you comfortable with them as a person
  • Do you trust them with your event 100%
  • Are they considered an expert in their field having written about the type of entertainment they do -Jesse Lewis

7.  Contracting Your Entertainer

 You should always receive a contract outlining the following

  •  The Date Of your event
  •  The Time The Entertainer is to perform
  •  The Length Of the performance
  •  Where The Event will take place
  •  The Performance Requirements –  often this is in a  performance Rider
  •  The Fee For the show and deposit requirements
  •   Travel And hotel fees if applicable
  •  Cancellation Policy

If There are any items that you are uncertain about in the contract do not hesitate to ask your Entertainer. 

Following The above rules for hiring entertainment will make the process easier, and you can rest assured that you have hired a quality professional that is a good match for your audience that will contribute to your success and the success of the event.